Associate Project Director Job Description

The Associate Project Director works in partnership with the Project Director, directly sharing responsibility for planning, implementing and evaluating the program, supervising staff and enhancing relationships with partner agencies. The Senior Staff team has the opportunity to define their working relationship and divide tasks and responsibilities according to skills and interests.

Ongoing Responsibilities

• Supervised and supported by Project Director (PD) and Regional Director

• Understands, upholds and enforces the AMIGOS Standards of Conduct and other policies and procedures among Volunteers and Project Staff during entire summer
• Maintains frequent communication with the AMIGOS Latin American Programs Department
• Plans and coordinates the Latin American program in his/her project area
• Cultivates professional relationships with host country officials at the national and regional levels, and maintains consistent communication with them before, during and after the summer
• Collaborates with the PD to create a successful Senior Staff partnership, dividing responsibilities to promote effective completion of tasks
• Facilitates training and leadership development of the Project Staff
• Empowers Project Supervisors to take increasing ownership of the project

Pre-Program Responsibilities

• Participates in two training workshops

• Collaborates with the PD in planning initial survey priorities
• Collaborates with the PD on the preparation of survey and Volunteer Country Materials
• Initiates communication with Project Staff to begin to build positive working relationships
• Assists in Volunteer recruiting and/or Chapter or Correspondent Volunteer training

Program Responsibilities

• Works with Project Director to set up staff headquarters

• Facilitates Project Staff in-country training, including preparing Project Supervisors to conduct successful town surveys
• Monitors medical and emergency procedures system to safeguard the well-being of the Volunteers and Project Staff
• Reviews host community selection process and Town Survey Reports
• Oversees Volunteer placement and partnerships
• Communicates with the International Office according to the on-call schedule, and immediately in a crisis situation, to report program progress, rule violations, illnesses and other concerns
• Plans and manages concurrent program implementation
• Manages the project budget, including all expenditures and disbursements of funds, the proper recording of transactions, and the preparation of financial statements
• Investigates local donor potential, seeking in-kind gifts to support the programs
• Oversees Volunteer training sessions - Briefing, Midterm, Debriefing
• Expands the AMIGOS network by seeking new organizations with similar goals with which AMIGOS could collaborate
• Coordinates supply purchase and distribution, and maintains accurate supply inventory
• Works with PD to coordinate weekly staff meetings
• Supervises Project Supervisors in the work area and conducts community visits as needed
• Evaluates Project Staff performance throughout the project and completes performance evaluations for all Project Staff upon completion of project
• Collaborates with the Regional Director and PD to develop the programs for the following year as well as the project proposal for the upcoming year
• Collaborates with PD to develop and facilitate participatory evaluation of project with partnering agency, Project Staff and Volunteers
• Collaborates with PD in compiling final evaluation and collecting program results and recommendations from partner agencies, Project Staff, Volunteers and the International office
• Submits reports to International Office and partner agencies